Location: Hybrid (Tokyo & Remote)

Level: Middle to Senior

Type: Full Time or Part Time

We are currently seeking a highly organized and discreet Executive Assistant to provide comprehensive support to our Chief Executive Officer. This pivotal role demands a commitment to confidentiality and the ability to provide exceptional secretarial and administrative services.

• To act as a first point of contact dealing with correspondence and phone calls
• To proactively manage and coordinate the diary of the Chief Executive by prioritising and arranging internal and external meetings, ensuring appropriate briefing papers are
  prepared and provided.
• Plan and organise travel and accommodation when required
• Maintain effective filling and data storage including emails and retrieval systems ensuring the needs of the Chief executive are met.
• To provide full personal assistant support by dealing with all correspondence and calls, drafting routine letters to a high standard, minute meetings, taking messages and
  other administrative tasks as required to support the Chief Executive.
• To provide support for Board of Director meetings by ensuring meetings are properly arranged and serviced. This will include drafting agendas, collating papers and reports, taking minutes and following up action points.
• Supporting the Chief Executive to keep the Board of Director informed about the work of the organisation and their appropriate training and induction.
• To service meetings of the Senior Management Team by drafting and collating papers and reports, preparing manageable agendas, taking minutes and following up on actions points.
• To plan and manage key organisational events such as; Staff and Volunteer conferences, Staff briefings and others as required.

• Strong ability to execute work with a diversity, equity, and inclusion lens.
• Significant executive support experience, including supporting C-level executives.
• Expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materials.
• Strong verbal and written communication skills in Korean or English (prefer both speaking).
• Exceptional organizational skills and impeccable attention to detail.
• High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, community leaders, donors, and funded partners.
• Make appropriate, informed decisions regarding priorities and available time.
• Ability to complete a high volume of tasks and projects with little or no guidance.
• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
• Able to maintain a high level of integrity and discretion in handling confidential information.
• Excellent judgment is essential.
• Ability to switch gears at a moment’s notice.

We strongly believe that we can achieve more through teamwork and respect for our colleagues. We look for positive people to join our team, who are ambitious and who want to progress while working with integrity. We understand the importance of employee wellbeing, promoting a positive life balance and offering employee benefits which support this ethos.

We are an Equal Opportunities organisation and conduct all recruitment and selection in line with reference to the protected characteristics outlined within. We are inclusive and respectful, and we will continue to build teams based on these values.

• Full or Part Time flexible working
• Hybrid role (Tokyo office and remote in the world)
• Comprehensive basic & bonus scheme
• 4 weeks holiday
• Personal development with investment in recognised trainings.